All-In Pricing
Casearoo pricing is based on the size of your district, college, or university — not on how many departments, users, cases, or files you need to manage. Every plan includes the full Casearoo platform with unlimited departments, unlimited cases, unlimited users, and unlimited storage.
Who can use Casearoo?
Casearoo is built for K-12 districts, colleges, universities, and higher education systems that need a secure, organized way to manage sensitive cases across teams and departments.
Does Casearoo integrate with our SIS?
Yes, Casearoo is built to integrate seamlessly with Student Information Systems. Clients have the choice of determining what information they would like to bring over. The most common are Biodemographic Information, Contact Information and Prior Cases.
Does Casearoo support SSO?
Secure access is core to Casearoo. Single sign-on is supported so users can log in through your district's/universities existing identity provider.
Can different departments have different workflows?
Yes — this is central to how Casearoo works. A single platform runs distinct, configurable workflows for Title IX, HR/EEO, Public Safety, Behavioral Intervention Teams, Student Conduct, Disability Services and more. Each department get it's forms, stages, and processes suited to its work, while your organization keeps everything on one unified system.
What if we already use a case management system?
Many districts and institutions already have a system in place, but that does not always mean the system is easy to use, transparent to price, or built around the way teams actually manage sensitive cases. Casearoo is designed for organizations that want clearer workflows, visual case maps, better reporting, unlimited users, unlimited departments, unlimited cases, and unlimited storage without hidden modules or extra fees.
Switching to Casearoo gives your team a more modern, flexible, and client-first alternative — with setup, training, ongoing support, and data return included.
Can Casearoo support multiple campuses?
Yes. Casearoo is cloud-hosted and configurable, built to support multi-campus universities and multi-school districts on one platform — with workflows and access scoped appropriately across sites.
Can we customize forms and workflows?
Yes. Casearoo includes a drag-and-drop Intake Form Builder with configurable section layouts, so each office designs the forms and workflows that match its process — no code required. Configuration is a core strength of the platform, not an add-on.
Are there extra modules or hidden fees?
No. Casearoo is an all-in platform. Setup, training, support, visual case maps, workflows, reporting, users, cases, departments, and storage are included.